WebAIM: PowerPoint Accessibility: Detailed directions and screenshots provided
Watch a 5 minute video describing and showing some of the quick tips listed below.
- Use of the PowerPoint slide layout templates is the most significant thing you can do to ensure your content is accessible
- Don’t use Textboxes: Presentation designers often use “Insert Textbox” to create a unique slide layout. This process makes the content contained in the textbox inaccessible to many users.
- Add alternate text to images and objects, this includes SmartArt graphics
- Title all slides with a unique name
- Hyperlink text should be easy to understand
- Link text that describes the link
- Include the link for those who are viewing a printed version of the presentation
- Microsoft Office 2010 and later include an “Accessibility Checker” under the File Menu -> “Check for Issues” button, choose “Check Accessibility”
- Handouts: Think about extracting the text and creating an outline of your presentation rather than printing the slides (it saves paper!)
A note about PowerPoint for Mac: All versions of PowerPoint for Mac through 2008 have serious accessibility limitations. For example, you cannot give images appropriate alternative text or export the presentation as an accessible PDF file.