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Planning Events

As an event planner, you have the opportunity to create experiences that are not just accessible, but welcoming to your diverse audiences. An event is any University experience - class, activity, workshop, program, training, or field trip - for any University audience, large or small. When planning an event, consider the following:

  • Consider accessibility early in your planning. Good planning may not only save you money, but eliminate the need for retrofitting or individual accommodation. 
    • ​Refer to our Event Planning Guide to help in your process. 
    • Follow our guidance on Marketing, Communication and Registration to reach more participants 
  • Create a positive experience. When there are barriers to participation, it can make attendees feel unwelcome and less likely to return or recommend this event to a friend or colleague. 
  • Commit to a similar, if not identical experience for disabled and non-disabled participants. We strive for equity and inclusion. 
  • Be knowledgeable about all aspects of your event. As the event planner, you should be prepared to field all even-related inquiries, including questions about access. 

For information or consultation on how to design accessible and inclusive events, please call (520) 621-3268 or email eventaccess@email.arizona.edu. 

 

Additional Information

Accessible Transportation and Wheelchair Rentals
Classroom Technology Services Spreadsheet
Communication Access
Disability Access Statements
Event Planning Guide
Marketing, Communication, and Registration Processes
Picking a Venue
Service Animals
Signage
Venue Specific Information
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Disability Resources 1224 E Lowell St. Tucson, Arizona 85721

| Email: drc-info@arizona.edu | Phone: 520.621.3268 | Fax: 520.621.9423

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