As an event planner, you can create experiences that are not just accessible, but welcoming to your diverse audiences. While there is a lot to consider, good design is a process. Any progress toward inclusion is a success!
An event is any University experience - class, activity, workshop, program, training, or field trip - for any University audience, large or small. When planning an event, think about the following:
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Consider accessibility early in your planning. Good planning may not only save you money but eliminate the need for retrofitting or individual accommodation.
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Refer to information for the overall accessibility of your event, tips for virtual/hybrid and in-person events to help in your process.
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Follow our guidance on Marketing, Communication and Registration and include a disability access statement to reach more participants.
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Create a positive experience. When there are barriers to participation, it can make attendees feel unwelcome and less likely to return or recommend this event to a friend or colleague. Considering access and inclusion throughout your planning process will help ensure participants have a good experience.
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Commit to a similar, if not identical experience for disabled and non-disabled participants. We strive for equity and inclusion.
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Be knowledgeable about all aspects of your event. As the event planner, you should be prepared to field all even-related inquiries, including questions about access.