Communication Access for Events
All of the information communicated at your event should be accessible.
ASL Interpreting and CART Captioning
DRC will provide ASL interpreting or CART (Communication Access Real-time Translation) captioning as a disability-related accommodation for live events such as: webinars, ceremonies, Facebook Live, YouTube Live and Zoom sessions.
- Include a disability access statement on your event webpage allowing event participants to request the accommodation.
- If you receive a request from an attendees, please submit a request form for an ASL Interpreter or CART Captioner.
Prior to your event
- Ensure there is space for 1-2 ASL Interpreters and/or CART Captioners in the front of the room, near presenters.
- Provide handouts, PowerPoints, or other materials at least two business days in advance so there is ample opportunity to prepare.
- Provide online meeting event details (e.g., Zoom meeting ID) at least two-three business days in advance.
An Assistive Listening System (ALS) amplifies the sound in a room for individuals who are hard of hearing. Examples include induction loop infrared, and FM-style systems.
- If your event space is on campus and has microphone, ALS is generally available. Please contact Classroom Technology Services (CTS) in advance of the event at (520) 621-3852 to ensure a sufficient number of devices will be available.
- Access in classroom spaces can be verified on the Classroom Technology Services website or by emailing email@example.com.
- For events hosted at Centennial Hall, the Student Union, and Gallagher Theater contact the venue's staff.
If you receive a request for assistive listening from a participant and you have questions, contact us at firstname.lastname@example.org.
If your event includes pre-recorded media, use captioned version to create an inclusive environment for attendees.
- Include a disability access statement in your event marketing.
- If you receive a disability-related request from an attendee, contact email@example.com.
- View more information on captioning content.
Audio description, also referred to as a video description, is a narration service that describes elements of a performance for blind or visually impaired individuals.
- Audio description is available at Centennial Hall upon request.
- For other venues, contact DRC firstname.lastname@example.org.